The right rental equipment at your trade show booth? No problem with Scan2Lead

A successful trade show appearance depends on meaningful conversations, a compelling booth – and the right technology. No matter how professional your team is, if the process of capturing contact information doesn’t run smoothly, valuable opportunities will be lost. This is exactly where rental equipment makes all the difference.

Many companies face the same question: Should they bring their own hardware – or rent it for the trade show?
The good news: Rental equipment isn’t just convenient – it’s often the smartest solution of all. And Scan2Lead makes sure it works perfectly.

Why renting equipment at trade shows makes so much sense

Companies that attend only a few trade shows each year, in particular, benefit enormously from equipment that can be booked flexibly. The advantages are obvious:

• Ready to use right away & preconfigured – no setup, no detours
• No hassle with transportation, updates, or maintenance
• Perfectly tailored to Scan2Lead – plug-and-play instead of troubleshooting
• Technical support right at the booth – just in case something goes wrong

In short: You focus on the conversation – we’ll take care of the technology.

Which rental equipment is right for your trade show booth?

Every trade show booth is different: size, team, visitor traffic, location – all of these factors influence which device works best. That’s why Scan2Lead offers a variety of device options tailored precisely to your needs.

1. Scan2Lead COLLECT – the fast handheld scanner for high visitor traffic

Ideal for:

• large booths
• Side events or receptions
• Fast, continuous scanning

The compact COLLECT scanner is your perfect companion when you need to register a large number of visitors in a short amount of time. One click, one scan – done.

Whether you have a small booth or a large exhibition team, Scan2Lead can be flexibly adapted to your needs and seamlessly integrated into existing systems.

2. Scan2Lead STATION – The solution for reception & registration

Ideal for:

• Reception desks
• Registration points
• Visitor guidance at the booth

The STATION scanner connects to a laptop via USB and is set up where visitors “check in.” It serves as a structured starting point for every conversation.

3. Scan2Lead for iPad with SMART license – flexible and intuitive

Ideal for:

• mobile teams
• consultations right at the product
• flexible conversation scenarios

The preconfigured iPad is ready to go right away. Log in, scan, and verify – that’s all you need to do. Perfect for teams that want to work on the go and in an intuitive way.

How Lead Tracking works with Scan2Lead at the trade show booth

A typical trade show conversation often starts spontaneously – and ideally ends with a clear expression of interest. To make sure you don’t miss this opportunity, capture the contact right at the booth using Scan2Lead:

Scan: Scan your visitor badge or business card.

Add: Add meeting notes, product interests, and priorities.

Transfer: The lead is automatically transferred to the system and can be processed further in the Scan2Lead portal.

This way, every conversation is turned into a structured, digital data record – the ideal foundation for follow-up activities in sales or personalized email campaigns in marketing.

Organizing your devices is that simple

Renting equipment is just as easy as using it. You can rent it directly through the exhibitor shop for the respective trade show. You can pick it up the day before the trade show begins or at the start of the event.

Scan2Lead also offers:

• Technical support right at the booth
• Replacement devices as needed
• Remote Support via email and phone

The result: You start off relaxed – and stay that way.

Renting equipment is also sustainable and a smart business move

An often underestimated benefit: Rental equipment conserves resources. It is reused multiple times, maintained centrally, and professionally reconditioned. For you, this means:

• lower investment costs
• less risk
• a smaller ecological footprint

Sustainability can be that simple.

Bottom line: With Scan2Lead rental devices, you’re always one step ahead technologically

A professional trade show presence requires more than just a good booth – it requires reliable technology that works right away. With Scan2Lead’s rental devices, you can capture contacts quickly, accurately, and entirely digitally. No need for your own hardware, no installation hassles, and no risk.

Your trade show is about to begin – and you’re ready.